Privacy Policy
Basic Policy of Personal Information Protection
Aware of the social responsibilities held by a corporation, as well as the importance of our relationships with both society and individuals, we at Plant Yonezawa Inc. carry out daily corporate activities to further these ends.
We recognize the importance of protecting personal information, a part of information of individuals, and strive to protect that information in accordance with the following policy.
Policy
1.Ongoing improvement and development of compliance programs for the protection of personal information
In order to manage and protect the personal information (information that identifies individuals) related to our business in both online (digital media) and offline (analog media) formats, our company has fully established, implemented, constantly maintains, and aims to continue improving an information security policy composed of various rules and regulations including our “Information Scurity Policy” and “Personal Information Management Policy,” as well as operating rules set forth in company guidelines, manuals, and other materials.
2.Management system
In order to comply with our information security policy, our company designates a Chief Privacy Officer and Information Manager, who, in cooperation with an Audit Supervisor, an Educational Supervisor, and an Inquiries and Grievances Contact Supervisor all designated through our personal information protection management policy operating organization, establish management systems to protect personal information, oversee proper acquisition and usage of personal information, and also provide support for general inquiries and grievances.
3.Proper handling of personal information
Our company strictly forbids and takes measures to prevent handling of personal information outside of previously disclosed usage purposes and limits. Additionally, we will not share or disclose information with any third parties unless granted prior consent. We simultaneously work to take proper security measures to protect the damage, loss, and unintended disclosure of personal information.
4.Compliance with laws and standards for the protection of personal information
Our company complies with all laws, nationally regulated policies, and other standards and guidelines regarding the handling of personal information.
Inquiries Regarding Handling of Personal Information
Plant Yonezawa Inc.
901 Housen-machi, Yonezawa City, Yamagata Prefecture, 992-1442, Japan
Telephone Number: 0238-38-2504
Public Notice Regarding Personal Information Protection Law
1.Purpose of utilization
Our company’s purpose of utilization of personal information related to our business is as follows:
(1) Acquiring personal information from clients and advertisers through subcontracting. All information will be handled within the limits of purpose of utilization previously expressed by clients and advertisers.
Examples: Sending gifts, direct mailing, etc.
(2) Acquiring and handling personal information of individuals through advertising promotions implemented by our company.
Example: Sending gifts, product giveaways, etc.
(3) Acquiring and handling personal information of individuals through marketing surveys and other methods implemented by our company.
Example: Product and market analysis utilizing a questionnaire, etc.
(4) In order to contact persons for the purposes of hiring and recruiting.
(5) In order to respond to inquiries regarding disclosure of personal information and other matters.
(6) For confirmation regarding human resources, accounting, and general affairs matters related to employees.
・For items 2 through 5 and other purposes of utilization, when collecting information from individuals, we will express the purpose of utilization and other matters and acquire consent in advance via terms expressed within the advertisement, on the questionnaire form, on our homepage, or other means.
・For article 6, upon joining our company, we will acquire consent by the “Agreement on the Handling of Personal Information Regarding the Employee Contract” in accordance with the “Protection of Personal Information Operations Manual.”
・Note that in accordance with the Personal Information Protection Law Article 18 Paragraph 4, public release or notification of purpose of utilization may be withheld under some circumstances.
(1) In circumstances where through notification of the principal person or public release of purpose of utilization, the principal person or a third party’s life, physical condition, property, or other rights and interests may be harmed.
(2) In circumstances where through notification of the principal person or through public release of purpose of utilization, the rights and legitimate interests of our company may be harmed.
(3) In circumstances when it is necessary to cooperate with the affairs of national agencies or local government bodies as stipulated by law and the notification of the principal person or public release of purpose of utilization would hinder such affairs.
2.Regarding Outsourcing
In order to fulfill previously expressed purposes of utilization, our company may entrust or re-entrust the handling of personal information to associated companies selected based upon our “Outsourcing Management Regulations” that possess a thorough security management system for the protection of personal information.
Note that in accordance with contract regulations stipulated by our company, we implement a contract agreement regarding the handling of personal information as well as carry out appropriate and necessary administration at the site of the subcontractor.
3.Purpose of utilization of personal information: notification, public release, modification, addition, or deletion of content, suspension of utilization, complete deletion, and suspension of sharing with third parties
(1) For all personal data held by our company that is subject to disclosure, the principal person or a proxy may submit a disclosure request using the following procedures:
※Requests regarding personal information related to recruitment or general inquiries follow separate procedures. Please see the applicable page.
① Using the designated form, please fill in all necessary items.
Download form
② Please provide proof of identification.
A:For the principal person:
A copy or transcript of an official document, such as a driver’s license, health insurance card, certificate of residence, or pension handbook
B: For a proxy
Document showing mutuality between the principal and proxy as well as power of attorney for the proxy
③ Please include a stamp to pay the below handling fees.
A: Notification of Purpose of Utilization 800 yen stamp (1 copy, tax included)
B: Public Release 800 yen stamp (1 copy, tax included)
C: Correction, addition, or deletion Free
D: Suspension of utilization, complete deletion, and suspension of sharing with third parties Free
④ Please send the above items numbered ① to ③ to our company via postal mail addressed to “Personal Information Inquiries Contact.” Note that we cannot accept requests via other methods such as in-person visits, e-mail, and phone.
⑤ We will provide a response or take necessary action within 10 business days of receipt of request.
Note that responses will be sent via postal mail to the address listed in the documents provided for item ② above.
4.Grievances and inquiries regarding the handling of Personal Information
(1) For grievances and inquiries regarding our company’s handling of personal information, please contact our company via phone or postal mail. Note that we cannot respond to in-person inquiries. Thank you for your understanding.
(2) Plant Yonezawa Inc.
901 Housen-machi, Yonezawa City, Yamagata Prefecture, 992-1442, Japan
Telephone Number: 0238-38-2504
